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Overseas Travel

Overseas Travel Notification

All students who will be traveling abroad, including personal trips, must inform their supervisor of the destination and duration of their trip and submit an "Overseas Travel Notification" in advance.

This is in preparation for emergency communication with you during your trip.
In the event of a disaster, terrorist attack, infectious disease outbreak, or other emergency, we will be able to quickly confirm your safety.

  • Those who are receiving scholarships that require a monthly signature at the university, please consult with the Section of International Student Affairs in advance.
  • Those who are receiving scholarships that do not require a monthly signature at the university, please follow the instructions of the scholarship granting organization, such as reporting to the organization.
  • Those who will be absent for more than a month, please notify in advance. If you are living in an apartment, please contact your apartment management company (real estate company). If you are living in LinkTeCH House, please contact HIROSE CHINTAI Co., Ltd. If you are living in other dormitories on campus, please contact the Section of Student Support.

How to Submit

After logging in to "LiveCampus" from the "General Information Page for Educational Affairs and Student Support ICT System", go to "CampusEyes" from "System Cooperation Link", and be sure to enter "Overseas Travel Notification" under "Student Information Record" > "Overseas Travel".

If you travel to crisis level 2 or higher countries

From May 8 2023, travel to countries categorized by the Ministry of Foreign Affairs as a crisis level 2 or higher continues to require prior permission from the President of NUT. First, please check the Ministry of Foreign Affairs of Japan's travel information website to confirm the risk level of your personal travel destination.

Ministry of Foreign Affairs of Japan Home page

Process for traveling to a country with a crisis level 2 or higher

  1. Submit "Overseas Travel Notification" at least 2 weeks prior to departure date.
  2. Int'l student affairs transfer the "Overseas Travel Notification" to the Crisis Management Headquarters.
  3. Int'l student affairs is notified by the Crisis Management Headquarters of permission to temporarily leave Japan. After that, you receive permission to this travel from Int'l student affairs.