2020.08.28

NUT’s Action Guidelines for COVID-19 Prevention
(September 1 until further notice)

Nagaoka University of Technology

[1] NUT’s Fundamental Policies

1. NUT places the health and safety of its students and staff as its top priority, and is working to prevent the spread of COVID-19.
2. Education will be conducted using both remote classes online and face-to-face classes with the highest consideration to the prevention of infections.
3. Research shall be performed with the highest consideration to the health and safety of the students and staff, as well as the prevention of infections to all persons involved.

[2] Specific Action Guidelines
All research/education and university administration activities will be conducted at the discretion of the Emergency Management Headquarters.
The following action guidelines are based on the “New Lifestyle” described by the government.
If NUT expects an increase in COVID-19 cases, these action guidelines will be quickly revised as needed.

*Plrease download “Health Check and Activity Record Sheet” from below:
[■（PDF：425KB）/■（Excel：13KB）]

Students

1. Although there are no restrictions against coming to campus, students are requested to continue to look after their health and prevent the spread of infections to others. Students should follow the infection prevention measures described below:

• Avoid the “Three Cs” with increased infection risks within and outside campus (The “Three Cs” refer to Closed spaces, Crowded places, and Close-contact settings).
• Always wear a mask within campus and when going outside to prevent spreading infections to others.
• Using the “Health Check and Activity Record Sheet”, check your temperature/health condition and record your activities (places visited, people contacted) every day (If you become infected, you will be asked to submit the previous 2 weeks of records).

2. In principle, classes in Term 2 will be conducted from September 2, 2020 through online videoconferencing with Zoom. Classes that require face-to-face interactions (lectures, seminars, and laboratory subjects) will be conducted with social distancing. Masks and temperature checks are required for face-to-face classes. Students should refrain from attending classes if they have a fever of 37.5°or higher, or if they have been sick or experienced high-risk activities in the past 2 weeks.
3. Discussions for research guidance should also, as far as possible, be conducted online.
   Although research activities at the laboratories are allowed, students should avoid the “Three Cs”, and follow infection prevention measures, such as reducing their visits to the university as much as possible. Masks and temperature checks are also required for laboratory activities. When using equipment for experiments, users must wash their hands and/or use hand sanitizers at the start/during breaks/end of the experiments to prevent contact infections. Students should refrain from laboratory activities if they have been sick or experienced high-risk activities in the past 2 weeks.
4. Overseas travel is, in principle, not allowed (Permission from the President of NUT is required). There are no restrictions to travel within Japan (including travel to other prefectures), but students should move with careful consideration to the prevention of infections. (Students should voluntarily refrain, as far as possible, from making any unnecessary or non-urgent trips to areas with high infection rates. Within those areas, students should follow the additional safety precautions provided below.)
5. For job search activities that require travel within Japan, students should refer to the guideline in Item 4 above.
6. With regard to going out, students should avoid the “Three Cs” and refrain from dangerous activities that may spread infections.
7. Students should be especially careful to avoid the “Three Cs” and prevent the spread of infections in club activities. With consideration to the guidelines specified by the relevant organization for each sport/game, each club should first submit an activity plan (that includes infection prevention measures) to the Division of Student Affairs and receive authorization before beginning their activities. In addition, each club should first submit an activity plan (that includes infection prevention measures) to the Division of Student Affairs and receive authorization before conducting any training camps or off-campus activities.
8. Students who are scheduled to move into the dormitories but are currently waiting at home can move into the dormitories from June 19, 2020 onward. Students should move in based on the procedures designated by the university. Similarly, students who are scheduled to move into a rented apartment or house but are currently waiting at home can travel to Nagaoka from June 19, 2020 onward. Students traveling from areas with high infection rates should pay careful attention to their health condition for approximately 2 weeks after arriving.
9. If students need part-time jobs, they should choose jobs that have adequate infection prevention measures. Students are strongly requested to avoid dangerous part-time jobs with a high risk of infections within the “Three Cs”.
10. Students should stay at home and refrain from any activities if they are sick. If you suspect that you are infected with COVID-19, contact the Returnees & Potential Contacts Consultation Center (Public Health Center) and the university.
11. In addition, students should follow the precautions and requests issued by the national government and Niigata prefectural government (or the local governments in any other prefecture that you visit).

Academic Staff

1. Although there are no restrictions to working on campus, academic staff should work flexibly from home where possible if it does not hinder their research or work duties. Avoid the “Three Cs” with increased infection risks within and outside campus, and always wear a mask within campus and when going outside to prevent spreading infections to others. Using the “Health Check and Activity Record Sheet”, check your temperature/health condition and record your activities (places visited, people contacted) every day (If you become infected, you will be asked to submit the previous 2 weeks of records).
2. In principle, classes in Term 2 will be conducted from September 2, 2020 through online videoconferencing with Zoom. Classes that require face-to-face interactions (lectures, seminars, and laboratory subjects) will be conducted with social distancing. Ensure that the classroom is well ventilated (such as opening the doors and windows) before starting the class. Masks and temperature checks are required for face-to-face classes. Academic staff should cancel the class if they have a fever of 37.5°or higher, or if they have been sick or experienced high-risk activities in the past 2 weeks.

3. Discussions for research guidance should also, as far as possible, be conducted online. Masks and temperature checks are required for laboratory activities. The equipment for experiments (especially the areas that are touched) should be disinfected appropriately. Users must wash their hands and/or use hand sanitizers at the start/during breaks/end of the experiments to prevent contact infections.
4. Overseas travel is, in principle, not allowed (Permission from the President of NUT is required). There are no restrictions to travel within Japan (including travel to other prefectures), but staff should move with careful consideration to the prevention of infections. (Staff should voluntarily refrain, as far as possible, from making any unnecessary or non-urgent trips to areas with high infection rates. Within those areas, staff should follow the additional safety precautions provided below.)
5. Meetings should be, in principle, conducted through email or online videoconferencing.
6. For meetings with external visitors (those with appointments), the names and contact information of all visitors should be recorded and emailed to the administrative office of the Emergency Management Headquarters.
7. When accompanying students to training camps or study/research retreats, an activity plan (that includes infection prevention measures) should first be prepared and submitted to the Emergency Management Headquarters.
8. Staff should stay at home and refrain from any activities if they are sick, and inform the university. If you suspect that you are infected with COVID-19, contact the Returnees & Potential Contacts Consultation Center (Public Health Center).
9. In addition, staff should follow the precautions and requests issued by the national government and Niigata prefectural government (or the local governments in any other prefecture that you visit).

Administrative Staff

1. Administrative staff should take measures to avoid the “Three Cs” when working, and continue to adopt a flexible work style with teleworking to reduce the number of staff on campus. Avoid the “Three Cs” with increased infection risks within and outside campus, and always wear a mask within campus and when going outside to prevent spreading infections to others. Using the “Health Check and Activity Record Sheet”, check your temperature/health condition and record your activities (places visited, people contacted) every day (If you become infected, you will be asked to submit the previous 2 weeks of records).
2. Overseas travel is, in principle, not allowed (Permission from the President of NUT is required). There are no restrictions to travel within Japan (including travel to other prefectures), but staff should move with careful consideration to the prevention of infections. (Staff should voluntarily refrain, as far as possible, from making any unnecessary or non-urgent trips to areas with high infection rates. Within those areas, staff should follow the additional safety precautions provided below.)
3. Meetings should be, in principle, conducted through email or online videoconferencing.
4. For meetings with external visitors (those with appointments), the names and contact information of all visitors should be recorded and emailed to the administrative office of the Emergency Management Headquarters.
5. Staff should stay at home and refrain from any activities if they are sick, and inform the university. If you suspect that you are infected with COVID-19, contact the Returnees & Potential Contacts Consultation Center (Public Health Center).
6. In addition, staff should follow the precautions and requests issued by the national government and Niigata prefectural government (or the local governments in any other prefecture that you visit).

Use of Facilities

1. The library has returned to its usual operating hours, but only persons connected to NUT* may use the library.
2. Sports facilities can only be used by student clubs that have submitted an activity plan (that includes infection prevention measures such as avoidance of the “Three Cs”) and received authorization. Other students may only use the outdoor sports facilities with restrictions. Only persons connected to NUT may use these facilities.
3. The welfare facilities (e.g., cafeterias and the all-purpose store) are in operation with the implementation of infection prevention measures. However, only persons connected to NUT may use these facilities.

*Persons connected to NUT refer to NUT students, staff, individuals working on campus, individuals with scheduled appointments with NUT staff, and NUT-specified contractors.

<< Additional Safety Precautions>>
If visiting areas with high infection rates (such as Tokyo, Saitama, Kanagawa, Chiba, Aichi, Kyoto, Osaka, Hyogo, and Fukuoka prefectures), please follow the precautions described below:

1. Do not visit any crowded places or events.
2. Do not go to any areas with the risk of droplet infections, such as live concerts, theatrical performances, drinking parties, and karaoke establishments.
3. When traveling on crowded public transport or going to public facilities (e.g., supermarkets, convenience stores, and banks), make sure that you wash or disinfect your hands before eating or drinking anything. You should assume that the viruses are present on your clothes, hands, and face.
4. Do not go for meals with several people. Meals should be taken alone and quickly in non-crowded restaurants, or should be eaten as take-out within your hotel room or other private area.
5. If staying at a hotel, please remove and hang up all of your clothing when entering the hotel room (as there is a high risk of virus attachment), and take a shower. If this is not possible, please make sure that you wash your hands and face thoroughly.

<<Recommended use of the COVID-19 Contact Confirming Application COCOA>>
With the aim of reducing the spread of COVID-19, the Ministry of Health, Labour and Welfare has developed the COCOA app (COVID-19 Contact Confirming Application). We recommend that you download the app from the following site and use it as appropriate.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html

<<Precautions issued by the Niigata prefectural government (Dated July 31, 2020)>>
〇 For persons coming to Niigata (including round trips) from areas with high infection rates:
・Pay careful attention to your health condition after coming to Niigata from areas with high infection rates. If you feel sick, contact the Returnees & Potential Contacts Consultation Center (Public Health Center).
・Please exercise careful judgement in dining with others after coming to Niigata from areas with high infection rates.
〇 Behavior in areas with high infection rates:
　・As far as possible, avoid dining with others at your destination.
　・If you must dine with others, act with care and consideration with regard to infection prevention measures.
(Common Measures in Niigata and Other Prefectures)
〇Dining events:
・Keep the number of people to a minimum, and pay special attention to events with many people (10 or more).
・Avoid speaking loudly, situations with the “Three Cs”, and lengthy dining events.

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