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NUT’s Action Guidelines for COVID-19 Prevention (From April 1 Until May 7)

2023.03.28

[1] NUT’s Fundamental Policies

  1. NUT places the health and safety of its students and staff as its top priority, and is working to prevent the spread of COVID-19 through specific infection prevention measures.
  2. Educational activities will be, in principle, conducted using face-to-face classes with full consideration to the prevention of infections.
  3. Research activities shall be performed with full consideration to the health and safety of the students and staff, as well as to the prevention of infections to all associated persons.

[2] Specific Action Guidelines

  1. All education/research and university administration activities will be conducted under the discretion of the Emergency Management Headquarters. We strongly request that all staff and students of NUT remain careful and aware of their actions, and act in response to information issued by the National Government and the COVID-19 situation within Niigata Prefecture.
  2. Anyone who has received a positive PCR or other test result should follow the instructions of the Public Health Center, etc.*1 People who have been identified as a close contact of an infected person or have participated in high-risk activities*2 are not allowed to come to campus for 5 days (campus quarantine period). However, people without any symptoms and have tested negative using COVID-19 antigen test kits on the second and third day of self-quarantine at home may return to campus on the third day.
  3. The following action guidelines are based on the “New Lifestyle” described by the National Government. If NUT foresees an increase in COVID-19 cases, these action guidelines will be quickly revised as required.
    *1 In general, the Public Health Center stipulates recovery periods of 7 days from the day after the onset date for infected persons, and 5 days for close contacts from the day after their infected person’s onset date (or the date of sample collection for cases in which the infected persons are asymptomatic). During these recovery periods, staff and students are not allowed to come to campus.
    *2 Persons who have participated in high-risk activities include:
    (1) Those who do not fulfill Niigata Prefecture’s “Evaluation Criteria for Close Contacts”, but conform to equivalent criteria
    (2) Those who have interactions with close contacts that fulfill the “Evaluation Criteria for Close Contacts”
    <Regarding the definition of close contacts>
    外部サイトへリンク 新規ウインドウで開きます。https://www.pref.niigata.lg.jp/sec/kanyaku/noukousessyoku.html

Please download the “Health Check and Activity Record Sheet” (described below) from the following links. Check and record your temperature/health condition and activities (places visited, close contacts, etc.) (If you become infected or are a close contact of an infected person, you will be asked to submit these records):
ダウンロードのリンク 新規ウインドウで開きます。PDF Version(PDF:610KB) / ダウンロードのリンク 新規ウインドウで開きます。Excel Version(Excel:16KB)

Students

  1. Students should follow the infection prevention measures described below:
  • Avoid the “Three Cs” with increased infection risks within and outside campus. (The “Three Cs” refer to Closed spaces, Crowded places, and Close-contact settings).
  • Wearing masks will be based on personal choice.
  • People who have received the COVID-19 vaccines may still become infected or spread the infection to others. Therefore, please be careful and aware in preventing infections.
  • Using the “Health Check and Activity Record Sheet”, check and record your temperature/health condition and activities (visited locations and contacts) (If you become infected or are a close contact of an infected person, you will be asked to submit these records).
  • There are no restrictions on entering and using the student cafeterias and all-purpose store in the Commissary Bldg. However, students should minimize their time spent in these facilities to prevent infections. Do not eat in large groups or for long durations, and avoid speaking loudly during meals.
  1. In principle, classes are conducted face-to-face. If students have a fever of 37.5°C or higher, or if they have been sick or participated in high-risk activities in the past week, they should inform the lecturer-in-charge before self-quarantining at home, and follow the lecturer’s instructions regarding taking the class.
  2. During laboratory activities, infection prevention measures must be followed and rooms must be well-ventilated. Use air-conditioning to adjust the temperature to provide an optimal environment for conducting research activities. When using equipment for experiments, users must wash their hands, use hand sanitizers at the start/during breaks/end of the experiments, and disinfect all equipment that they have touched in order to prevent contact infections.
    If anyone in a laboratory has a positive PCR test result and others become close contacts of that infected person through laboratory activities, all laboratory members will not be allowed to come to campus for 5 days, and should follow stay-at-home measures.
    Persons in the affected laboratory with a positive PCR test result and are following stay-at-home measures should follow the instructions of the Public Health Center, etc. Close contacts in the laboratory (including close contacts without any symptoms) who are following stay-at-home measures will not be allowed to come to campus for 5 days; however, if they have tested negative using COVID-19 antigen test kits on the second and third day of self-quarantine at home, they may return to campus on the third day.
  3. For overseas travel, students should refer to the “University response to the downgrading of COVID-19 to Class 5*1” and “Conditions and information that must be confirmed in advance for the overseas dispatch of students under educational programs*2” published on March 13, 2023.
    *1 ダウンロードのリンク 新規ウインドウで開きます。University response to the downgrading of COVID-19 to Class 5(PDF:199KB)
    *2 ダウンロードのリンク 新規ウインドウで開きます。Conditions and information that must be confirmed in advance for the overseas dispatch of students under educational programs(PDF:585KB)
  4. During job search activities, students should strictly follow infection prevention measures.
  5. With regard to going out, students should avoid the “Three Cs”, and strictly follow infection prevention measures and health management measures.
  6. During club activities, students should avoid the “Three Cs” and prevent the spread of infections.
  7. If students are working part-time jobs, they should first confirm that the working environment has adequate infection prevention measures.
  8. When having gatherings that involve drinking alcohol and eating, students should strictly follow infection prevention measures (ensure distance between seats, frequent hand sanitization, and good ventilation).
  9. Students should stay at home and refrain from any activities if they are sick. If you suspect that you are infected with COVID-19, contact your usual doctor/Niigata Prefecture COVID-19 Consultation and Counseling Center, seek medical care at a hospital/clinic, and inform the university. Stay at home for an additional 3 days after recovery.
  10. In addition, students should follow the information and requests (including warnings and notices) issued by the National Government and Niigata Prefectural Government (or the local governments in any other prefecture that you visit). (Refer to the links provided in the <References> section below for information from Niigata Prefecture and Nagaoka City.)

Academic Staff

  1. Wearing masks will be based on personal choice.
  2. Avoid the “Three Cs” with increased infection risks within and outside campus. Using the “Health Check and Activity Record Sheet”, check and record your temperature/health condition and activities (visited locations and contacts) (If you become infected or are a close contact of an infected person, you will be asked to submit these records).
  3. In principle, classes are conducted face-to-face. During face-to-face classes, ensure that rooms are well-ventilated (use two-way ventilation where possible; otherwise, open the window frequently). Academic staff should cancel the class if they have a fever of 37.5°C or higher, or if they have been sick or participated in high-risk activities.
  4. During laboratory activities, infection prevention measures must be followed and rooms must be well-ventilated. Use air-conditioning to adjust the temperature to provide an optimal environment for conducting research activities. The equipment for experiments (especially the areas that are touched) should be disinfected appropriately. Users must wash their hands and/or use hand sanitizers at the start/during breaks/end of the experiments to prevent contact infections. Follow the measures described in Item 1 of the Students’ Action Guidelines above.
  5. Infected persons are not allowed to work on campus, and should follow the self-quarantine period at home stipulated by the Public Health Center, etc. However, to ensure the continuity of duties, academic staff who are infected or are close contacts but have no symptoms may be allowed to work from home.
  6. For overseas travel, academic staff should refer to the “University response to the downgrading of COVID-19 to Class 5*1” published on March 13, 2023.
    *1ダウンロードのリンク 新規ウインドウで開きます。University response to the downgrading of COVID-19 to Class 5(PDF:199KB)
  7. Face-to-face meetings should be conducted while strictly following infection prevention measures. Depending on the number of participants, the use of online videoconferencing or correspondence-based meetings should also be considered.
  8. Face-to-face meetings with external visitors should be conducted while strictly following infection prevention measures, and the names and contact information of all visitors should be recorded and saved. These records should be submitted to the administrative office of the Emergency Management Headquarters when requested.
  9. When accompanying students to training camps or study/research retreats, strictly follow infection prevention measures.
  10. When having gatherings that involve drinking alcohol and eating, academic staff should strictly follow infection prevention measures (ensure distance between seats, frequent hand sanitization, and good ventilation).
  11. Academic staff should stay at home and refrain from any activities if they are sick, and inform the university. If you suspect that you are infected with COVID-19, contact your usual doctor/Niigata Prefecture COVID-19 Consultation and Counseling Center and seek medical care at a hospital/clinic. Stay at home for an additional 3 days after recovery. You may return to campus after testing negative and have no more symptoms.
  12. In addition, academic staff should follow the information and requests (including warnings and notices) issued by the National Government and Niigata Prefectural Government (or the local governments in any other prefecture that you visit). (Refer to the links provided in the <References> section below for information from Niigata Prefecture and Nagaoka City.)

Administrative Staff

  1. Wearing masks will be based on personal choice.
  2. Administrative staff should take measures to avoid the “Three Cs” when working on campus. Avoid the “Three Cs” with increased infection risks within and outside campus. Using the “Health Check and Activity Record Sheet”, check and record your temperature/health condition and activities (visited locations and contacts) (If you become infected or are a close contact of an infected person, you will be asked to submit these records).
  3. Infected persons are not allowed to work on campus, and should follow the self-quarantine period at home stipulated by the Public Health Center, etc. However, to ensure the continuity of duties, administrative staff who are infected or are close contacts but have no symptoms may be allowed to work from home.
  4. For overseas travel, administrative staff should refer to the “University response to the downgrading of COVID-19 to Class 5*1” published on March 13, 2023.
    *1 ダウンロードのリンク 新規ウインドウで開きます。University response to the downgrading of COVID-19 to Class 5(PDF:199KB)
  5. Face-to-face meetings should be conducted while strictly following infection prevention measures. Depending on the number of participants, the use of online videoconferencing or correspondence-based meetings should also be considered.
  6. Face-to-face meetings with external visitors should be conducted while strictly following infection prevention measures, and the names and contact information of all visitors should be recorded and saved. These records should be submitted to the administrative office of the Emergency Management Headquarters when requested.
  7. When having gatherings that involve drinking alcohol and eating, administrative staff should strictly follow infection prevention measures (ensure distance between seats, frequent hand sanitization, and good ventilation).
  8. Administrative staff should stay at home and refrain from any activities if they are sick, and inform the university. If you suspect that you are infected with COVID-19, contact your usual doctor/Niigata Prefecture COVID-19 Consultation and Counseling Center and seek medical care at a hospital/clinic. Stay at home for an additional 3 days after recovery. You may return to campus after testing negative and have no more symptoms.
  9. In addition, administrative staff should follow the information and requests (including warnings and notices) issued by the National Government and Niigata Prefectural Government (or the local governments in any other prefecture that you visit). (Refer to the links provided in the <References> section below for information from Niigata Prefecture and Nagaoka City.)

Use of Facilities

From April 1 onwards, external (non-NUT) parties will be allowed to enter the university campus. Furthermore, restrictions on the following facilities will be lifted after April 1 when the necessary preparations are completed.

  1. The library is operating according to its usual hours, and the restrictions on use by external parties will be lifted.
  2. Sports facilities can be used while following infection prevention measures, such as avoidance of the “Three Cs”. The restrictions on the use of the gymnasium’s changing rooms will be lifted.
  3. The welfare facilities (1st and 2nd Cafeterias; café; and the all-purpose store) are operating with infection prevention measures in place. The restrictions on use by external parties will be lifted.
  4. The restrictions on temporary use/loans to external parties will be lifted (Lecture Bldg., Gymnasium, Multipurpose Turf, etc.).
  5. The restrictions on the acceptance of campus visitors will be lifted.

The restrictions on the standby rooms of the International House and the 30th Anniversary Student House, which had been secured for the prevention of infection clusters within the Student Dormitory, will be lifted.

<<Additional Safety Precautions>>

◎ Infection prevention precautions must be followed for the following activities:

  1. Traveling on crowded public transport
  2. Attending events held where people gather in crowds, such as live concerts and theatrical performances
  3. Visiting areas with a high risk of droplet infections, such as drinking parties and karaoke establishments

<References>
Office for COVID-19 and Other Emerging Infectious Disease Control, Cabinet Secretariat, Government of Japan:
COVID-19 Information and Resources
外部サイトへリンク 新規ウインドウで開きます。https://corona.go.jp/en/
Niigata Prefecture: About COVID-19
外部サイトへリンク 新規ウインドウで開きます。https://www.pref.niigata.lg.jp/sec/kokusai/0285365.html
Nagaoka City: Information on COVID-19 (Japanese)
外部サイトへリンク 新規ウインドウで開きます。https://www.city.nagaoka.niigata.jp/kurashi/cate96/index.html

*From May 8, COVID-19 will be downgraded to a Class 5 disease under the Infectious Disease Act, and the national government’s “Basic Guidelines for COVID-19 Infection Prevention Measures” will be discontinued on May 7. Therefore, NUT’s action guidelines will also be discontinued on May 7.

*After these action guidelines have been discontinued, the handling of persons with COVID-19 and their access to campus will be implemented in accordance with the Ordinance for Enforcement of the School Health and Safety Act, which is scheduled for revision.

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