Search
Japanese

Check List: Before Leaving NUT

Please complete all of the following before you leave NUT.

At the University

  • Inform your supervisor of your leaving date and check what you need to do before leaving.
  • Apply for “Academic Transcript” and “Certificate of Graduation” at the Academic Affairs Office, Gakumu-ka (counter #5), in advance with enough time.
  • Return books and library materials to the library.

Residence

On-campus dormitory

  • Submit a “Vacate Notice” to the Section of Student Support and book your moving out date in the online system.

LinkTeCH House

  • Notify the management company of your moving out date 3 months prior to the checkout date and make an appointment for the last check-up.

Apartment residents

  • Notify landlord/real-estate agency of your moving out date at least 1 month prior to the checkout date and make an appointment for the last check-up.
  • Inform the electricity, gas, and water company to stop the service. Make the last payments in the manner as instructed.
  • If your guarantor is NUT and wish to continue to live in the same apartment, must find a new guarantor. Contact Int’l Student Affairs.
  • If your roommate is a NUT international student, you are required to purchase an insurance offered by the real estate company and to re-draft your housing contract because, under the rules of the housing insurance, NUT cannot be your guarantor if you continue to live in the same apartment after graduation. In this case, contact Int'l Student Affairs.

Common to residents of on-campus dormitory, LinkTeCH House and apartment

  • Clean your room thoroughly.
  • On the day of move-out: get the check-up by landlord/real-estate agency. If you paid guarantee deposit, Shiki-kin, cleaning/repairing fee will be deducted from the Shiki-kin. You may get refund, if any.

Disposal of furniture and belongings

Make sure to dispose unneeded furniture and belongings properly after giving/ selling them to friends, etc. following the City’s guideline. DO NOT leave anything (incl. rubbish) behind.

 City Office

  • Inform the city office of your moving-out.
  • Withdraw from National Health Insurance and pay off the unpaid fee, if any.

Vehicles

Bicycle

  • When giving/selling your bicycle to someone else, it must be registered for cancellation at a bicycle retailer or by the police, and then transferred to the new owner together with a certificate of transfer. The new owner has to register for Theft Prevention. Without completing the registration, he/she may be suspected of robbery.
  • Cancel bicycle liability insurance if you have it.

Car/Motorbike

  • When giving/selling your car or motorbike to someone, you must transfer the ownership to a new owner.
  • To dispose a vehicle: Declaration of Disuse of a Vehicle is required. If you have overpayment of Vehicle Ownership Taxation, you may receive the tax refund.
  • Cancel both Liability Insurance and Voluntary Insurance. Request for a refund of unearned premium.

Questionnaire upon Graduation

Submit “Questionnaire upon Graduation” to Int’l Student Affairs. This is not necessary for non-regular students. Please fill in the form via Google Form BEFORE your studentship at NUT ends, so we may keep in contact.

Questionnaire upon Graduation (Google Form)

Report of Future Employer (Sec. of Career Counseling)

Please make sure to fill out a "Report of Future Employer" regarding your future plans (employment or further education) in the Academic Affairs System. For more details, refer to the website of the Section of Career Counseling or instructions posted in the ILIAS.

This is not necessary for non-regular students.

This is essential for us to understand your employment situation, compile statistical data, and respond to inquiries from the MEXT and the Ministry of Health, Labour and Welfare.

Immigration Service Agency

To be employed/To Continue Job-hunting in Japan

Change your visa to match your residence status.

For details

Notification of the Accepting Organization

Submit “Notification of the Accepting Organization” to the Immigration office within 14 days after graduation. You can do this by post or online. *No Need to submit this form if you go back to your home country right after graduation or had a permission to change your visa status within 14 days after graduation.

For details

When leaving Japan

Return your Residence card to an immigration officer at airport on your departure.

Other

  • Close your bank account. Make sure that there’s no transfer or automatic withdrawal scheduled.
  • Apply to mail forwarding service at the post office. Your mail will be forwarded to the new address in Japan for up to 1 year.
  • Contact your mobile phone and Internet companies to cancel the contract and clear off the payment.